Club Development Grants

ABOUT KARTING AUSTRALIA’S CLUB DEVELOPMENT GRANTS PROGRAM

Karting Australia is pleased to extend the opportunity for its Affiliated Clubs to access funding through the Club Development Grants Program. This fund has been established as a cornerstone of Karting Australia’s dedication to promoting membership expansion and fostering enhanced participation within clubs and the broader community.

Aligned with Karting Australia’s strategic vision, clubs are invited to submit proposals for initiatives and events aimed at:

• bolstering new membership acquisition, participation and retention efforts,
• fostering greater female representation in karting, and
• strengthening volunteer recruitment and retention efforts.

By championing these core objectives, clubs can play an instrumental role in increasing both club membership figures and overall participant engagement within the sport of karting.

The Karting Australia Club Development Grants Program is now open. Round 1 applications of up to $2,000 are now being accepted.

There are three different funding areas open to clubs, with projects that fit within each category likely to receive funding. They are:

1. Girls Race Too
2. Volunteer Recruitment and Action Plan Fulfilment
3. New Member Recruitment and Participation Programs

Funding is available to all Karting Australia affiliated clubs. The Club Development Grants Program has been created as a way to help clubs grow and develop by supplying funds, which can be used to conduct marketing campaigns, run programs that are ready-to-go and that meet the funding criteria.

The first round of funding is open for 5 weeks from 11 October, 2024. Clubs have until 11:59pm AEST on 17 November, 2024 to apply for funding and can do so by submitting the online application form. We aim to advise all applicants of the outcome of their round one application by mid December.

CLUB DEVELOPMENTS GRANTS GUIDE

Karting Australia is excited to offer funding to its affiliated clubs through the Club Development Grants Fund. This fund is a part of Karting Australia’s commitment to growing membership and increasing participation in karting.

Who Can Apply?

Any club affiliated with Karting Australia can apply for these grants. The Project for which funding is being sought must be ‘ready-to-go’ within one month of the grant being approved.

Girls Race Too Programs: Clubs must have confirmed their GRT Commitment and have a GRT Liaison Officer on their committee/in place.

Volunteer Fulfilment Applicants: must have completed their V-Map and be active in it’s application.

What Can Grants Be Used For?

There are three main areas where clubs can use this funding:

Girls Race Too: Programs and marketing initiatives to encourage more girls to participate in karting. [Have you thought about refreshing the ladies bathroom if you don’t have the budget for a rebuild? A repaint in bright and attractive colours, new lighting, new counters, new toilets or showers, new locks, adding some liquid hand soaps and hand lotion, new mirrors, new hand towel or toilet paper dispensers are just some simple and budget friendly ways to make your club more female-friendly].

Volunteer Recruitment and Action Plan Fulfilment: Initiatives and marketing activities to recruit and retain volunteers.

New Member Recruitment & Participation Programs: Projects to attract new members and increase participation.

When to Apply?

Applications are now open for 2024. Clubs have until 11:59 pm AEST on 17 November,  2024 to apply. The results of the applications will be announced in mid-December, 2024.

How to Apply?

All applications must be submitted online via the link supplied

Important Details

• Co-Funding Requirement: Clubs and/or State Associations and/or third parties must contribute an amount equal to or greater than the funding requested.
• Acquittal Process: Once the project is completed, clubs must report on how the funds were used.
• Recipients: will be required to enter into a simple agreement with Karting Australia prior to receiving grant funding.
• Social Media Requirement: If the grant includes social media advertising, Karting Australia will manage the content creation, strategy, purchase and placement of advertising for each club to ensure maximum value for money and consistent messaging. Clubs must also have a Facebook and Instagram Business Account and support paid advertising by posting KA supplied static or video content.

Elements of projects which will NOT be supported

• Purchase of assets (e.g. buildings and vehicles)
• Travel by teams or individuals to events
• Requests for retrospective funding, where events have commenced or been completed prior to the execution of a Funding Agreement.
• Operational, administrative and management costs to the organisation (e.g. day-to-day expenses such as rent, gas, electricity and insurance costs)
• Salaries for staff currently employed by the applicant organisation
• Prize money, trophies, catering and hospitality expenses
• Purchase or leasing of vehicles, trailers and accessories
• Canteen/kitchen items (e.g. microwave ovens and cooking equipment)
• Non-participation equipment (e.g. public address systems, banners, videos, sunshades, gazebos, clubroom furniture)
• Capital expenditure including the purchase of land (e.g. permanent shade structures, permanent fencing, repair of lighting, ramps and other permanent structures)

You Should Note:

• Applications must be received via the online application form.
• Applications will be assessed by their quality against set criteria rather than on a geographic basis.
• Clubs must be affiliated with Karting Australia.
• Clubs are required to contribute equal to or greater than the amount they are seeking in funding from Karting Australia.
• All Event(s) conducted under the Program MUST operate under a Karting Australia Organising Permit with applicable safety and officiating standards in place.
• Although clubs may work in partnership (e.g. 3 Clubs in a relatively close geographical area) on their project(s), one club must be designated as the applicant.
• Applications are to be made prior to the event’s commencement. Retroactive applications will not be accepted.
• Successful applicants are required to acknowledge Karting Australia’s support through the provision of a grant in any promotion of the project.

Application Checklist

Make sure you have:

1. The following information ready before starting your online application, and
2. Read the Example Event and Marketing Plans before you begin!

Project Proposal:

• What your project is about
• Goals and what you expect to achieve
• Detailed timeline for the project
• How you will evaluate the success of the project

Budget Plan:

• Detailed budget of all costs
• Proof of co-funding from the club and State Association

Supporting Documents:

• Club’s marketing plan related to the grant category [example attached]
• Details of planned advertising, location, platform, budget

Club Information:

• Club’s contact details

Letters of Support:

• Endorsements: Letters from community leaders, local businesses, or educational institutions supporting the club’s project.
• Partnership Agreements: Documentation of any partnerships with local organisations for mutual support and promotion.
• Co-funding: Letter from State Association confirming their agreement to fund (include amount) the project.

Application for Grant

Please click on this link to apply.

Supporting Documents

Example Marketing Plan

Example Event Plan

Potential New Member Inquiry Next Steps (to assist in New Member Recruitment planning)